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Cashier & Accounts Payable Assistant

south east london

Number of hires: 2 Main duties and responsibilities Using technical expertise to ensure compliance with the relevant Customs & Excise legislation the provisions of the Solicitors Accounts Rules and Money Laundering Regulations: Responsible for reviewing the daily, weekly and monthly cashiers reports ensuring that the firm is not at risk of any S AR breach and deciding upon the most appropriate course of action in order to rectify any errors, escalating issues as necessary. Responsible for ensuring the daily, weekly and monthly reconciliations of all London bank accounts are performed within the correct time frames for management review. Responsible for the prompt rectification and subsequent documentation of any breaches of the S AR s identified during the process of reviewing reports, reconciliations, client ledgers and payments, ensuring these are reported to the Senior Legal Cashier for further discussion with the Cashiers Consultant for the C O F A log.. Ensuring that expenses, travel invoices, professional disbursement invoices and general accounts payable invoices are processed in accordance with the firms signing policy in order to meet payment requirements. Inputting of transactions on behalf of the finance department, offering corporate governance and financial control. Responsible for the creation and any subsequent amendment(s) to accounts payable and expense suppliers in the Elite system, ensuring that relevant finance policies and procedures have been adhered to at all times. Responsible for reviewing the aged creditors report for London to ensure accurate and timely input of transactions, identifying any error(s) in undertaking and processing and ensuring adherence to the firm s and suppliers payment terms. discussing and advising with the appropriate team member to rectify any errors promptly and escalating where appropriate. Verification of transactions on behalf of the finance department, offering corporate governance and financial control including adherence to the S AR s and V A T rules and regulations at all times Ensuring all London bank accounts are maintained with a credit balance sufficient to facilitate the firm s transactions and are funded in line with the firm s banking mandate and covenants. helping in the preparation of the S AR audits and main financial audits. offering support during audits and acting as a point of contact in the absence of the Senior Legal Cashier and/or Accounts Payable Coordinator. offering a quality service and ensuring that the team processes and objectives align with business needs: Deputising for the Senior Legal Cashier and Accounts Payable Coordinator when required. acquireing relevant feed back in order to advise on improvements to the processes of the team and actively promoting the finance function Adhering to agreed best practices, policies and processes whilst adapting to local requirements as necessary. Consistently sharing knowledge and skills with colleagues. Supporting and maintaining effective relationships and networks to facilitate and improve the firm s creditor cycle in relation to the London practice and to support and help the Cashiers and Accounts Payable Manager in doing so on a firm-wide basis: Building constructive working relationships with MP s, M F E s and secretaries within the firm and key personnel within external organisations to ensure that focus is maintained on the firms transactions and account balances.. Building constructive working relationships with the budget holders within the firm and key personnel within external organisations to ensure that focus is maintained on timely supplier payments. Establishing and maintaining effective relationships with external contacts. Accepting responsibility and taking ownership of operational issues, finding practical solutions and escalating problems where appropriate. Interacting with a wide range of contacts at different levels, requiring an awareness of own impact on others and an adjustment of behaviour accordingly. offering commercial and legislative advice as appropriate. Person specification Education / qualifications / experience: At least 5 G SC E grade C or above or equivalent qualifications verified experience working in a legal accounts environment with all round experience of cashiering and accounts payable. Demonstrating experience in supporting the delivery of process change important to improvements in the cashiering function. To be able to display and show the application of best practice together with a commercial approach with regard to the S ARs, creditor management and the Money Laundering Regulations. To be able to display and show experience of building effective relationships whilst implementing process change improvements Knowledge and technical skills: Excel skills to Intermediate level. Excellent working use of Microsoft office. Ability to advise on system functionality and transactions ( Elite system knowledge an advantage). Ability to advise the business on and ensuring compliance with the provisions of the Solicitors Accounts Rules and Money Laundering requirements and V A T legislation offering guidance on new or difficult issues regarding the application of legislation seeking guidance or escalating when required General skills Self management: Hands on individual who is pro-active. Service orientated. Able to prioritise workload to meet daily, weekly, monthly and annual deadlines. Strong attention to detail. Ability to make appropriate decisions after having analysed the situation and considered the consequences. Must be open to change. Communication skills: Strong interpersonal skills. Ability to communicate effectively by adapting style of written and oral communication appropriately. Confident and professional approach. Teamwork and relationship skills: A team player who works collaboratively with others to provide quality support to the department and the firm. Ability to interact with colleagues of all levels.

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